{"id":2614,"date":"2024-05-15T13:50:42","date_gmt":"2024-05-15T06:50:42","guid":{"rendered":"https:\/\/audithink.com\/?p=2614"},"modified":"2026-06-22T22:07:18","modified_gmt":"2026-06-22T15:07:18","slug":"what-is-pic","status":"publish","type":"post","link":"https:\/\/audithink.com\/en\/blog\/pic-adalah\/","title":{"rendered":"What is PIC? Definition, Duties, Skills, Examples, and Role in Audits"},"content":{"rendered":"<p class=\"wp-block-paragraph\">In the workplace, you may often hear the term PIC when a company is undertaking a project, activity, audit, or other work involving multiple divisions. Appointing a PIC is necessary to ensure that each project has a clear entity to coordinate its implementation and be accountable for its results.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>PIC stands for Person in Charge, namely an individual who is appointed as the main person responsible for a task, activity, process or project.<\/strong> The PIC is responsible for ensuring that work proceeds according to plan, coordinating with relevant parties, handling obstacles, and reporting work progress to superiors or stakeholders.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Despite holding important responsibilities, the PIC isn't always a structural position within the company. An employee can be appointed as PIC for a specific job based on their competence, experience, capacity, and understanding of the processes involved.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This article will discuss the meaning of PIC, its duties and responsibilities, the skills required, the differences between it and a supervisor and a project manager, and the role of PIC in the internal audit process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is PIC or Person in Charge?<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"740\" height=\"493\" src=\"https:\/\/audithink.com\/wp-content\/uploads\/2024\/05\/PIC-adalah.webp\" alt=\"know the duties and skills of a PIC\" class=\"wp-image-2615\" title=\"\" srcset=\"https:\/\/audithink.com\/wp-content\/uploads\/2024\/05\/PIC-adalah.webp 740w, https:\/\/audithink.com\/wp-content\/uploads\/2024\/05\/PIC-adalah-300x200.webp 300w, https:\/\/audithink.com\/wp-content\/uploads\/2024\/05\/PIC-adalah-18x12.webp 18w\" sizes=\"(max-width: 740px) 100vw, 740px\" \/><figcaption class=\"wp-element-caption\">Ilustrasi PIC dalam perusahaan (Freepik.com)<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Person in Charge or PIC is a person who is given the responsibility to manage, coordinate, or ensure the completion of a job within a certain scope.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC is generally appointed by a manager, division head, project manager, or process owner. A PIC can be a short-term activity, such as organizing an event, or a long-term project, such as system implementation, compliance, or audit follow-up.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">During implementation, the PIC acts as the primary liaison between team members, management, vendors, and other involved parties. The PIC also needs to ensure that objectives, task allocations, deadlines, risks, and work results are clearly monitored.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The following is a summary of PIC in the company:<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"has-fixed-layout\"><thead><tr><th>Aspect<\/th><th>Explanation<\/th><\/tr><\/thead><tbody><tr><td>PIC stands for<\/td><td>Person in Charge<\/td><\/tr><tr><td>PIC Arts<\/td><td>The person or party responsible<\/td><\/tr><tr><td>Status in the organization<\/td><td>Can be in the form of a formal assignment or position<\/td><\/tr><tr><td>The party who appoints<\/td><td>Manager, division head, project manager, or process owner<\/td><\/tr><tr><td>Scope<\/td><td>A specific task, activity, project, process, or work unit<\/td><\/tr><tr><td>Duration of assignment<\/td><td>Short term or long term<\/td><\/tr><tr><td>Work result<\/td><td>Progress, task completion, documentation, and reports<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">For example, a company might be planning three marketing activities simultaneously. The marketing division head can appoint a PIC for each activity. Each PIC is responsible for coordinating the team, vendors, budget requirements, schedules, and activity implementation reports.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What are the duties and responsibilities of the PIC?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC's duties can vary depending on the field, company size, and complexity of the work. However, in general, the PIC's duties and responsibilities are as follows.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Determine the objectives and scope of work<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC needs to understand the objectives of the work they are responsible for. These objectives must be translated into scope, targets, success indicators, and expected outcomes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Clarity of scope helps prevent work from growing beyond the plan or overlapping with other parties' responsibilities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Prepare a work plan<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC is responsible for compiling work stages, schedules, resource requirements, task division, and completion targets.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The work plan can be stated in the form of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>project timeline;<\/li>\n\n\n\n<li>activity list;<\/li>\n\n\n\n<li>division of responsibilities;<\/li>\n\n\n\n<li>weekly or monthly targets;<\/li>\n\n\n\n<li>cost requirements;<\/li>\n\n\n\n<li>achievement indicators.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. Distribute tasks to team members<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC needs to determine who is responsible for each activity. The division of tasks must take into account the abilities, capacities, and authority of each team member.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In complex projects, the PIC may appoint coordinators or representatives from several divisions to facilitate communication and progress monitoring.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Managing resources<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The resources managed by the PIC extend beyond human resources. The PIC may also be responsible for managing time, budget, documents, facilities, technology, raw materials, or external support.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Good resource management helps companies achieve targets without causing waste or delays.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Coordinate the parties involved<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC serves as a liaison between team members and stakeholders. Therefore, the PIC must ensure that important information is conveyed correctly and on time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Coordination can be done through meetings, periodic reports, dashboards, emails, or project management applications.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. Monitor work progress<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC must monitor whether the work is progressing according to schedule, quality standards, budget, and established procedures.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Monitoring isn't limited to just approaching deadlines. The PIC needs to conduct regular inspections to identify any delays or discrepancies early.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">7. Identify risks and obstacles<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Every job carries risks that can hinder the achievement of targets. The PIC needs to identify these risks and determine preventative or mitigating measures.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Examples of risks to watch out for include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>work delays;<\/li>\n\n\n\n<li>lack of resources;<\/li>\n\n\n\n<li>data error;<\/li>\n\n\n\n<li>procedural non-compliance;<\/li>\n\n\n\n<li>communication barriers;<\/li>\n\n\n\n<li>changing needs;<\/li>\n\n\n\n<li>vendor dependency.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">8. Handle problems and escalate<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC needs to find solutions when problems arise. However, not all problems can be solved independently.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the issue is beyond their jurisdiction, the PIC must escalate to a manager, process owner, or higher authority. Escalation helps the company prevent issues from escalating into greater risks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">9. Compile documentation and reports<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC is responsible for documenting progress, decisions, obstacles, and work results. This documentation is needed as evidence of implementation and as evaluation material.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Documents that can be prepared by the PIC include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>progress report;<\/li>\n\n\n\n<li>minutes of meeting;<\/li>\n\n\n\n<li>risk list;<\/li>\n\n\n\n<li>proof of settlement;<\/li>\n\n\n\n<li>budget usage report;<\/li>\n\n\n\n<li>decision documentation;<\/li>\n\n\n\n<li>evaluation report.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">10. Conduct an evaluation<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">After the work is completed, the PIC needs to evaluate whether the targets have been met. Evaluation is also used to identify obstacles, causes of delays, and lessons learned that can be applied to subsequent activities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Planning, coordination, monitoring, problem solving, risk management, reporting, and evaluation are common responsibilities assigned to a PIC.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What are the PIC's Authorities and Limits of Responsibility?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC has the authority to coordinate work within a defined scope. However, being appointed as PIC does not always confer the same structural authority as a manager or supervisor.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In carrying out his duties, the PIC generally has the authority to:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Request information and progress from relevant parties.<\/li>\n\n\n\n<li>Set schedules and divide activities.<\/li>\n\n\n\n<li>Provide direction according to the scope of work.<\/li>\n\n\n\n<li>Propose improvements or changes to the plan.<\/li>\n\n\n\n<li>Reporting problems to management.<\/li>\n\n\n\n<li>Collect documents and proof of settlement.<\/li>\n\n\n\n<li>Provide reports on work progress.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">However, the PIC does not always have the authority to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>hiring or firing employees;<\/li>\n\n\n\n<li>impose personnel sanctions;<\/li>\n\n\n\n<li>changing the budget without approval;<\/li>\n\n\n\n<li>change company policies;<\/li>\n\n\n\n<li>making decisions outside the scope of his\/her assignment;<\/li>\n\n\n\n<li>act as a structural superior for all team members.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Therefore, organizations need to define scope, targets, authority, reporting lines, and escalation limits when appointing someone as PIC.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Differences between PIC, Supervisor, Project Manager, and POC<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">PICs are often considered the same as supervisors, project managers, or Point of Contacts. However, each has a different focus and level of authority.<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"has-fixed-layout\"><thead><tr><th>Aspect<\/th><th>PIC<\/th><th>Supervisor<\/th><th>Project Manager<\/th><th>FEW<\/th><\/tr><\/thead><tbody><tr><td>Full name<\/td><td>Person in Charge<\/td><td>Supervisor<\/td><td>Project Manager<\/td><td>Point of Contact<\/td><\/tr><tr><td>Main focus<\/td><td>A specific task or process<\/td><td>Regular team performance<\/td><td>The whole project<\/td><td>Communication with related parties<\/td><\/tr><tr><td>Scope of work<\/td><td>Specific according to assignment<\/td><td>Specific units or teams<\/td><td>Project from start to finish<\/td><td>Exchange of information<\/td><\/tr><tr><td>Duration<\/td><td>According to the needs<\/td><td>Sustainable<\/td><td>During the project<\/td><td>According to the needs<\/td><\/tr><tr><td>Authority<\/td><td>Limited to scope<\/td><td>Have authority over the team<\/td><td>Operational and strategic in the project<\/td><td>Not always having authority<\/td><\/tr><tr><td>Responsibility for results<\/td><td>Yes, as per assignment<\/td><td>Yes, for the team's performance<\/td><td>Yes, over the entire project<\/td><td>Not always<\/td><\/tr><tr><td>Formal department<\/td><td>Not always<\/td><td>Generally formal<\/td><td>Generally formal<\/td><td>Not always<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Difference between PIC and supervisor<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>PIC is responsible for a specific task, process, or activity<\/strong>, while the supervisor is responsible for monitoring the performance of a team on an ongoing basis.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC can come from the staff level and doesn't always have subordinates. In contrast, a supervisor typically holds a formal position within the organizational structure and is authorized to provide direction to their team members.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Difference between PIC and project manager<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The project manager is responsible for managing the entire project, including scope, budget, schedule, resources, risks, and stakeholder relationships.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Meanwhile, a PIC can be responsible for a single section or activity within a project. Within a single project, a project manager can appoint multiple PICs to handle different areas.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Difference between PIC and POC<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The Point of Contact (POC) is the primary contact for information. The POC is not always responsible for the work's results.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On the other hand, the PIC has greater responsibility because he has to ensure that certain activities or jobs can be completed according to target.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Examples of PIC in a Company<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">PIC applications can be found across various company functions. Here are some examples.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Project PIC<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The project PIC is responsible for specific parts of the project's execution. Their duties may include team coordination, schedule monitoring, documentation, and progress reporting to the project manager.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. PIC marketing<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">PIC marketing is responsible for ensuring that marketing campaigns or activities run according to plan.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Examples include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PIC webinar organization;<\/li>\n\n\n\n<li>PIC of social media campaign;<\/li>\n\n\n\n<li>PIC content creation;<\/li>\n\n\n\n<li>PIC works with the media;<\/li>\n\n\n\n<li>PIC product launch.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">3. PIC event<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The event PIC is responsible for coordinating the venue, vendors, participants, schedule, budget, equipment, documentation, and evaluation of the activity.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If there are several fields in one event, the company can appoint a registration PIC, consumption PIC, publication PIC, and equipment PIC.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Operational PIC<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Operational PIC ensures that certain operational activities run according to procedures and targets.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, a warehouse PIC may be responsible for monitoring goods receipt, storage, stock recording, and shipping.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Compliance PIC<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Compliance PICs help ensure companies comply with specific regulations, policies, or standards.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Duties may include collecting documents, monitoring obligations, submitting reports, and coordinating with regulators or <strong><a href=\"https:\/\/audithink.com\/en\/article\/what-is-auditor\/\" data-type=\"post\" data-id=\"576\">auditor<\/a><\/strong>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. PIC audit internal<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><a href=\"https:\/\/audithink.com\/en\/article\/internal-audit\/\" data-type=\"link\" data-id=\"https:\/\/audithink.com\/blog\/internal-audit\/\">PIC audit internal<\/a><\/strong> or the PIC of the audited unit can be responsible for preparing documents, coordinating data requests, providing clarification, and monitoring the completion of action plans for audit findings.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Role of PIC in the Internal Audit Process<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In internal audits, the PIC is usually a party from the work unit who acts as a liaison between the auditor and <strong><a href=\"https:\/\/audithink.com\/en\/article\/auditee-definition\/\" data-type=\"post\" data-id=\"756\">auditee<\/a><\/strong>. The PIC helps ensure that data requests, clarifications, management responses, and audit follow-up are well coordinated.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It's important to note that the PIC is not always the same as the process owner. The PIC can manage administrative and operational coordination, while the process owner has greater accountability for the process and improvement decisions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Global Internal Audit Standards emphasize the importance of communication between auditors and management, the development of recommendations or action plans, and confirmation of the implementation of agreed-upon actions. Responsibility for completing corrective actions remains with management, while auditors monitor and confirm their implementation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The role of PIC before the audit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Before the audit is conducted, the PIC can help:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Understand the scope and schedule of the audit.<\/li>\n\n\n\n<li>Identify the parties who need to be interviewed.<\/li>\n\n\n\n<li>Prepare policies, procedures and supporting documents.<\/li>\n\n\n\n<li>Coordinate data requests from auditors.<\/li>\n\n\n\n<li>Arrange meeting schedules with related work units.<\/li>\n\n\n\n<li>Ensure that the data provided is complete and relevant.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">The role of PIC during the audit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">During the audit, the PIC may be responsible for:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Explaining the business process flow.<\/li>\n\n\n\n<li>Provide supporting evidence.<\/li>\n\n\n\n<li>Connecting auditors with related parties.<\/li>\n\n\n\n<li>Confirming facts and information.<\/li>\n\n\n\n<li>Coordinate responses to auditor inquiries.<\/li>\n\n\n\n<li>Record additional data requests.<\/li>\n\n\n\n<li>Monitor completion of audit requirements.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">The role of the PIC after the audit report is issued<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Once findings and recommendations are published, the PIC can help:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Study the findings and risks conveyed by the auditor.<\/li>\n\n\n\n<li>Coordinate with process owner.<\/li>\n\n\n\n<li>Prepare a follow-up plan or action plan.<\/li>\n\n\n\n<li>Determine the solution target.<\/li>\n\n\n\n<li>Identify the party carrying out the repairs.<\/li>\n\n\n\n<li>Monitor the progress of each action.<\/li>\n\n\n\n<li>Collecting evidence of implementation.<\/li>\n\n\n\n<li>Updating follow-up status.<\/li>\n\n\n\n<li>Explain the obstacles or delays.<\/li>\n\n\n\n<li>Submit evidence to the auditor for verification.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Establishing a clear PIC helps reduce the risk of delays, incomplete evidence, and audit findings that lack accountability. A good follow-up process should also include understanding recommendations, implementing improvements, and validating the effectiveness of actions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>See also:<\/strong> <a href=\"https:\/\/audithink.com\/en\/article\/the-role-of-pic-in-continuous-control-monitoring\/\" data-type=\"post\" data-id=\"4842\">The role of PIC in Continuous Control Monitoring (CCM)<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Example of Appointment of PIC for Audit Follow-up<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The following is an example of information that can be used to document the appointment of a PIC:<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"has-fixed-layout\"><thead><tr><th>Elements<\/th><th>Example of<\/th><\/tr><\/thead><tbody><tr><td>Audit findings<\/td><td>Vendor evaluation is not yet documented<\/td><\/tr><tr><td>Risks<\/td><td>Vendor selection does not meet company standards<\/td><\/tr><tr><td>Work units<\/td><td>Procurement<\/td><\/tr><tr><td>Process owner<\/td><td>Head of Procurement<\/td><\/tr><tr><td>Nama PIC<\/td><td>Budi Santoso<\/td><\/tr><tr><td>Action plan<\/td><td>Create vendor evaluation procedures and forms<\/td><\/tr><tr><td>Target completion<\/td><td>30 September 2026<\/td><\/tr><tr><td>Indicators of success<\/td><td>All active vendors have been evaluated<\/td><\/tr><tr><td>Proof of settlement<\/td><td>SOPs, forms, evaluation lists, and approvals<\/td><\/tr><tr><td>Status<\/td><td>In Progress<\/td><\/tr><tr><td>Update date<\/td><td>15 September 2026<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The format helps companies know who is responsible, what actions need to be taken, when targets are completed, and what evidence is required.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Skills that a PIC Must Have<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To carry out his responsibilities effectively, a PIC needs to have the following abilities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Communication<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC must be able to convey objectives, division of tasks, progress, obstacles, and decisions clearly.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Listening skills are also necessary for the PIC to understand input from team members and stakeholders.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Leadership<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">While not always the structural superior, the PIC needs to be able to provide direction, build collaboration, and maintain team members' commitment to targets.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Time management and priorities<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC must be able to determine which work needs to be completed first, manage deadlines, and prevent delays.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Problem solving<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When a problem occurs, the PIC needs to identify the root cause and determine an appropriate solution, not just address the symptoms.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Decision making<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">PIC must be able to make decisions objectively based on data, risks, procedures, and their impact on the company.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the decision is beyond his authority, the PIC must know when to escalate.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. Risk analysis<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The ability to analyze risks helps PICs prepare mitigation actions before problems occur.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This skill is essential for activities related to operations, compliance, projects, and audit follow-up.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">7. Documentation and reporting<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC needs to be able to record progress, decisions, obstacles, changes, and work results systematically.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Good documentation helps management monitor and simplifies the evaluation process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">8. Technical knowledge<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The PIC needs to understand their area of \u200b\u200bresponsibility. For example, the PIC for audit follow-up needs to understand business processes, risks, internal controls, findings, and corrective actions to be taken.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Communication, organizational skills, leadership, analysis, time management, adaptation, and problem solving are some of the competencies commonly required by a PIC.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to Choose the Right PIC<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The appointment of a PIC should not be based solely on a person's availability. Companies need to consider the candidate's competence and ability to complete the job.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here are some criteria that can be used:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Understand the goals and processes of the work.<\/li>\n\n\n\n<li>Have appropriate competencies.<\/li>\n\n\n\n<li>Have sufficient time capacity.<\/li>\n\n\n\n<li>Able to communicate across divisions.<\/li>\n\n\n\n<li>Have the ability to manage risks.<\/li>\n\n\n\n<li>Able to compile documentation and reports.<\/li>\n\n\n\n<li>Have sufficient authority.<\/li>\n\n\n\n<li>No conflict of interest.<\/li>\n\n\n\n<li>Able to escalate appropriately.<\/li>\n\n\n\n<li>Willing to be accountable for progress and results.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">The company also needs to provide a letter of assignment, brief, or appointment document that explains:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>purpose of assignment;<\/li>\n\n\n\n<li>scope;<\/li>\n\n\n\n<li>target;<\/li>\n\n\n\n<li>deadline;<\/li>\n\n\n\n<li>authority;<\/li>\n\n\n\n<li>reporting lines;<\/li>\n\n\n\n<li>resource requirements;<\/li>\n\n\n\n<li>indicators of success.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Can a Project Have More Than One PIC?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A single project can have multiple PICs if the scope of work is large enough. Each PIC can be responsible for a different area, such as operations, finance, technology, documentation, or communications.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, companies still need to identify a single party who holds primary accountability for overall results. Without a clear division of responsibilities, multiple PICs can lead to overlapping work or shifting responsibilities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The division of roles can be clarified using the RACI approach:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Responsible:<\/strong> the party performing the work;<\/li>\n\n\n\n<li><strong>Accountable:<\/strong> the party responsible for the final result;<\/li>\n\n\n\n<li><strong>Consulted:<\/strong> the party requested for input;<\/li>\n\n\n\n<li><strong>Informed:<\/strong> parties who need to receive information.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">In practice, the PIC can act as a responsible or accountable party, depending on the company's structure and policies.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Salary of <em>Person In Charge<\/em><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">How? Do you understand what a company PIC is? In essence, <em>Person In Charge <\/em>is someone who is given the responsibility to run a certain activity or project.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But what about the salary? Actually, the salary <em>Person In Charge <\/em>will not change before being selected to be in charge of the project.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, if your performance is good, then you are likely to get other benefits, such as commissions, bonuses, or so on.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, in Indonesia there are several companies that directly open vacancies <em>Person In Charge <\/em>to handle the project.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The average PIC salary is around 3-4 million or depending on the UMR in each region and of course varies.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Does the PIC Get Additional Salary?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Appointment as a PIC doesn't always come with a salary increase. This is because PIC often represents additional responsibilities given to employees to handle specific activities or projects.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">PIC compensation depends on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>company policy;<\/li>\n\n\n\n<li>PIC status as a position or assignment;<\/li>\n\n\n\n<li>complexity of work;<\/li>\n\n\n\n<li>assignment duration;<\/li>\n\n\n\n<li>level of responsibility;<\/li>\n\n\n\n<li>location and industry;<\/li>\n\n\n\n<li>candidate experience.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Companies can provide compensation in the form of project bonuses, incentives, allowances, commissions, or performance appraisals. However, not all organizations implement these schemes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If PIC is the formal title in a job posting, the salary should be based on the job description, experience level, industry, and company location. Therefore, there is no single PIC salary figure that applies to all companies.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Importance of Centralized PIC Monitoring and Action Plans<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Appointing a PIC alone isn't enough to ensure completion. Companies also need to monitor timelines, progress, obstacles, status changes, and evidence of completion.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Managing through spreadsheets and separate communications can lead to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>inconsistent progress updates;<\/li>\n\n\n\n<li>evidence of follow-up is scattered;<\/li>\n\n\n\n<li>missed deadline;<\/li>\n\n\n\n<li>unclear responsibilities;<\/li>\n\n\n\n<li>the verification process becomes slow;<\/li>\n\n\n\n<li>audit findings resurface.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">In the internal audit process, the use of a centralized system helps auditors and auditees discuss recommendations, monitor the implementation of action plans, and find out the status of follow-up in real-time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Audithink supports the audit process, from planning and task management to completing audit papers, recording findings, reporting, and monitoring the auditee's action plan. The monitoring feature also helps auditors track the progress of follow-up actions and the timeliness of their implementation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">PIC stands for Person in Charge, which is an individual appointed to be responsible for a task, activity, process or project.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A PIC is responsible for preparing plans, dividing work, coordinating related parties, monitoring progress, managing risks, resolving obstacles, and reporting results to management.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A PIC differs from a supervisor and a project manager. A PIC has a more specific scope and doesn't always hold a formal position or have subordinates.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In internal audits, the PIC plays a crucial role in preparing data, coordinating communications with auditors, developing action plans, monitoring follow-up, and gathering evidence of implementation. However, primary responsibility for corrective actions should remain with management or the process owner.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions about PIC<\/h2>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>What does PIC stand for?<\/strong><\/summary>\n<p class=\"wp-block-paragraph\">PIC is an abbreviation for Person in Charge, namely a person appointed as the person in charge of a particular task, process, activity or project.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>Is PIC a position in the company?<\/strong><\/summary>\n<p class=\"wp-block-paragraph\">A PIC isn't always a formal position. In many companies, it's an additional role assigned to employees based on competency and job requirements.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>What is the difference between PIC and supervisor?<\/strong><\/summary>\n<p class=\"wp-block-paragraph\">The PIC is responsible for a specific task or activity, while the supervisor oversees the performance of a team on a regular basis and usually has a formal position in the organizational structure.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>Can one project have multiple PICs?<\/strong><\/summary>\n<p class=\"wp-block-paragraph\">A single project can have multiple PICs handling different areas. However, the division of responsibilities, authority, and reporting lines must be clearly defined.<\/p>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>What are the PIC's duties in following up on audit findings?<\/strong><\/summary>\n<p class=\"wp-block-paragraph\">The PIC helps coordinate the preparation of action plans, determine completion targets, monitor progress, collect implementation evidence, and provide updates to auditors and process owners.<\/p>\n<\/details>\n\n\n\n<h2 class=\"wp-block-heading\">Manage Audit Follow-Up in a More Structured Way with Audithink<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A clear PIC needs to be supported by an integrated monitoring system. <strong><a href=\"https:\/\/audithink.com\/en\/\" data-type=\"page\" data-id=\"794\">Audithink<\/a><\/strong> assisting the auditor and auditee teams in recording findings, discussing recommendations, monitoring action plans, and knowing the progress of follow-up in real-time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Improve the efficiency, transparency, and accountability of your company's internal audit process through a single, centralized platform. Learn more <strong><a href=\"https:\/\/audithink.com\/en\/features\/\" data-type=\"page\" data-id=\"1220\">Audithink features<\/a><\/strong> more or <strong><a href=\"https:\/\/audithink.com\/en\/demo\/\" data-type=\"page\" data-id=\"1010\">try the free app demo<\/a><\/strong> Now.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>","protected":false},"excerpt":{"rendered":"<p>Dalam dunia kerja, Anda mungkin sering mendengar istilah PIC ketika perusahaan menjalankan proyek, kegiatan, audit, atau pekerjaan yang melibatkan beberapa divisi. Penunjukan PIC diperlukan agar setiap pekerjaan memiliki pihak yang jelas untuk mengoordinasikan pelaksanaan dan mempertanggungjawabkan hasilnya. PIC adalah singkatan dari Person in Charge, yaitu individu yang ditunjuk sebagai penanggung jawab utama atas suatu tugas, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2616,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[15],"tags":[27],"class_list":["post-2614","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-manajemen-audit"],"acf":[],"_links":{"self":[{"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/posts\/2614","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/comments?post=2614"}],"version-history":[{"count":5,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/posts\/2614\/revisions"}],"predecessor-version":[{"id":5286,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/posts\/2614\/revisions\/5286"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/media\/2616"}],"wp:attachment":[{"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/media?parent=2614"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/categories?post=2614"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/audithink.com\/en\/wp-json\/wp\/v2\/tags?post=2614"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}