The implementation of SMK3 audit is something that needs to be done or even mandatory in some companies.
This allows the company to ensure the implementation of the K3 program or Occupational Safety and health.
To better understand what SMK3 audit is and its objectives and implementation, let's look at the explanation of the article below.
What is Smk3 Audit?
Smk3 Audit is an examination that is carried out periodically and systematically to ensure a company has run SMK3 in accordance with the established provisions.
SMK3 or Occupational Safety and Health Management System refers to the guarantee given by the company to employees for the risk of accidents or illness caused by work.
This allows the company to be reviewed in terms of the effectiveness of the implementation of SMK3, its operational performance, and the improvements needed from the inspection process.
SMK3 Audit objectives
In general, audit SMK3 is carried out to ascertain whether a company has implemented an occupational safety and health management system.
Based on this, the following are the specific objectives of the SMK3 audit:
1. Assessment of potential hazards
Critically and systematically assess all potential hazards in the company's operating activities. The company's operational activities include employees, operational facilities, and management.
This allows the company to be reviewed in a structured manner to identify possible risks, so that prevention and necessary improvements can be made.
2. Examination of K3 management
Ensure that the management of K3 in the company is in accordance with government regulations, technical standards, applicable K3 standards, and policies set by the company's management.
This refers to the company's compliance with government rules and other provisions in implementing Occupational Health and safety.
3. Control of hazards
Determine steps to control potential hazards prior to disruption or loss.
In this case the SMK3 audit allows the company to manage the risk of losses to employees, assets, the environment, and operations, so that they can be responded to more quickly.
Jenis-Jenis Audit SMK3
Audit process this can be done in two ways: internal and external audits. Here is the full explanation:
Internal Audit
As the name suggests, this audit is carried out by the company's internal to review whether the implementation of the K3 management system in the company is effective enough and provides input to management that allows for periodic improvements.
In the process, internal audit will involve every aspect of the company that includes activities and operations to be reviewed with SMK3.
Although conducted internally, these audits are carried out by competent independent personnel who are not related to the unit or section being audited.
This allows the results obtained by a team of professional and experienced auditors is an objective result.
Audit team itself must be an odd number which generally consists of team leaders, secretaries, permanent members (engineering, operations, maintenance, and K3), and non-permanent members.
Ideally, internal audits should be conducted twice a year. However, this can also be adjusted according to the results of previous examinations.
This flexibility can occur if there are findings or conditions that are crucial enough in the results of previous examinations as well as consideration of potential hazards that occur in the work environment so that they can be immediately addressed.
External Audit
An audit conducted by an audit agency outside the company to provide an assessment of the implementation of the K3 management system in the company.
External Audit allows an objective and universal review to obtain government recognition in the form of SMK3 certificate for the implementation of the Occupational Safety and health management system in the company.
The implementation of this audit is recommended for every company, especially companies with a high risk of work accidents, such as companies in the oil, mining, and natural gas sectors.
Read Also: 7 Differences between Internal and External Audit, Let's Know!
Smk3 Audit elements
In this audit process, the auditor will review the company with several criteria that are included in the 12 elements of the SMK3 audit, namely:
- Development and guarantee the implementation of commitments
- Creating and documenting K3 plan
- Control of planning and review of contracts
- Document control
- Purchase and control of products
- Security Works based on SMK3
- Monitoring standards
- Reporting and correction of deficiencies
- Material management and its displacement
- Data collection and use
- SMK3 examination
- Development of skills and abilities
SMK3 Audit implementation procedure
In order to review the effectiveness of the implementation of the K3 management system in the company, the audit team will carry out a systematic and structured smk3 audit implementation process.
- Preparatory stage, which includes the determination of the audit team( internal and external), audit objectives, audit schedule, checklist audit, and audit procedure SMK3.
- Stages of information collection, which includes holding meetings with the company's management, collecting related documents, and interviewing relevant parties (K3 staff, employees, etc.)
- Policy and procedure evaluation phase, which includes an examination of compliance with K3 policies and an assessment of the consistency of K3 practices.
- Field review stage, which includes an examination of potential hazards in the work environment, the completeness of personal protection by the workforce, and the condition of related facilities and infrastructure.
- Employee training evaluation phase, which includes a review of employee training rights and their understanding of K3 and emergency measures.
- Stages of risk analysis, in which the auditor will identify the risks that occur and the actions that have been carried out by the company.
- Audit reporting stage, where the auditor will compile a systematic and coherent audit report on the company's management that includes data on findings, conclusions, recommendations, and action plans for improvement.
- Follow-up phase, where the company will respond and execute the recommended improvement plan also ensuring the required improvements will be implemented properly.
Benefits of Smk3 Audit
Referring to the audit procedures that have been described previously, that this examination not only ensures improvements to the company, but also to the welfare and safety of its employees.
Here are some of the benefits that can be felt after carrying out the smk3 audit procedure:
- Strengthen the awareness and commitment of the company's management to occupational safety and health
- Working towards a more efficient K3 program
- Optimizing the performance and productivity of employees or workforce
Conclusion
The SMK3 Audit allows the company to be systematically reviewed for compliance with the K3 program.
This is quite crucial because SMK3 is an effort to maintain the welfare of the workforce and the sustainability of the company.
To achieve this, the selection of professional and experienced auditors is an important option.
As in Audithink that is ready to assist your company in carrying out the audit process with a competent audit team.
Please to schedule a demo application for your company's audit program will be implemented immediately. Contact contact us for more information!
